If you manage a fleet of vehicles, you’ll know that one of your largest sources of administration work comes from employees filling up their tanks with fuel.

From receiving invoices to making sure you’ve reimbursed them for any petrol/diesel they’ve had to pay for, dealing with fuel payments can be long-winded.

For this reason, many businesses that rely on company vehicles use fuel cards to make the process a little easier.

Here are just some of the benefits of doing so:


As we’ve already touched on, using a fuel card is extremely convenient. Your employees will simply pay for the fuel they use on their designated card instead of paying on their own personal bank cards and sending you an invoice.

Once your employees have topped up their vehicle, you’ll receive the bill in one handy sum on a weekly or monthly basis.

This means less administrative work for both your drivers and your financial team, giving your workforce more time to take care of other important tasks. It also gives them total peace of mind that they won’t be charged for fuel they’ve used during work hours!

Easy tracking

Whether you’re hoping to increase your environmental efforts by cutting down on mileage where possible, or you would simply like to keep an eye on the amount of fuel your company is paying out for, being able to track the amount of fuel your employees are using is highly important.

Fortunately, when your employees use fuel cards, you’ll be able to see exactly how many miles they’re driving each day, week and month.

This can help you make adjustments where necessary, such as making sure that your team are taking the most efficient driving routes and so on.

Safe and secure

By investing in fuel cards for your fleet, you can also benefit from a wide range of security measures to minimise financial losses and unauthorised spending.

While every company should be able to trust their employees, it’s good practice to make sure you have dependable security measures in place for all eventualities.

For example, fuel cards give you the option to set spending restrictions to ensure that your employees (or any opportunists that get hold of your company’s card) cannot exceed the set limit.

Features such as detailed invoicing also allow you to track your employees’ expenditures thoroughly, giving you the ability to spot and chase up any unauthorised purchases.


Taking measures to save money is imperative for all businesses, which is why the use of fuel cards is attractive to so many.

You can receive great discounts on fuel from affordable suppliers, meaning you can spend less and save more.

Not only that, but you’ll also enjoy more transparency when it comes to invoicing. You’ll be able to track all purchases made on your card to ensure that nothing has slipped through the cracks and spot areas where your employees may be able to cut down on their mileage – two great benefits of using a fuel card.

Could investing in fuel cards benefit your business? If yes, look no further than Western Fuel for fuel card solutions you can rely on.

Based in Somerset, with offices and depots across the South West, we can help you save time and money while making day-to-day life easier for your employees.

For more information, get in touch with our team of experts today. Simply call us on 01278 431451 or e-mail info@westernfuel.co.uk for a friendly, reliable, local service.